Theatre Workshop of Nantucket

Office/Development Assistant


The position requires superior writing and interpersonal skills, meticulous attention to detail, creative thinking and grant-writing skills and experience.

Reporting to the Managing Director, the Office/Development Assistant duties include:

Development Duties


·      Manage the Gift Works database of donor records and gift processing to include all relevant donor information.

·      Generate reports and donor lists.

·      Process incoming contributions.

·      Generate and draft acknowledgement letters for gifts received.

·      Write grant proposals and related correspondence, complete grant applications, and write funding reports as requested by the Managing Director

·      Track progress on ongoing grant-related projects.

·      Develop budget documents and other solicitation materials in collaboration with the Artistic Director and Managing Director as needed.

·      Research donor prospects.

·      Collaborate with the Managing Director to devise a working prospect list for cultivation for project and general operating support.

·      Assist in coordination of direct mail campaigns, including list processing, mailing, and acknowledgments.

·      Assist in the coordination and execution special events.

·      Assist with all facets of the production of the “Playbill” program.

General Office Duties.

·      Daily retrieval and sorting of mail.

·      Daily revenue deposit.

·      Construct program inserts for individual productions.

·      Supervise printing of program inserts for individual productions.

·      Update donor sheet for program insert on a weekly basis.

·      Assemble “books” for TD, Lighting, AD, PM for each play.

·      Update general website on a regular basis.

·      Update the Board portal on a regular basis as requested by the Board Secretary (Clerk).

·      Coordinate with ticket selling service.

·      Generate box office lists of paid tickets

·      Supervise box office activities to insure that the box office is properly staffed and phone calls are answered promptly.

Please email resume and cover letter to no calls please. 

Managing Director Job Description

Founded nearly 60 years ago on Nantucket, Theatre Workshop of Nantucket (TWN) today provides performances year round on the island.  An aggressive summer season, when Nantucket’s population swells to 50,000, extends through the December holidays, and programming is also provided for the year round population of 12,000 in the off season.

The Managing Director is responsible for general operations of the theater; funding and development functions including donor cultivation, grant writing and sponsorship; development and execution of marketing plan for the theater and its programming; and overall management of the financial functions including budgeting, cash management, payroll and contracts.

Managing Director’s duties include but are not limited to:

·      Hiring, supervising and evaluating all administrative staff.

·      Supervising box office, ticketing and front-of-house activities as well as theater facility operations.

·      Working with the Artistic Director to coordinate the yearly calendar of activities to maximize efficiency of operations.

·      Along with the Artistic Director, the negotiation and execution of appropriate contracts for the engagement of all production personnel including playwrights, actors, directors, musicians and designers.

·      Development of annual budget and collaboration with Artistic Director in the development of production budgets.

·      Preparation and timely submission of all required regulatory and tax filings.

·      Oversight of the day-to-day management of the theater’s administrative and production finances and the maintenance of strict financial discipline.

·      Along with the Artistic Director, the development and oversight of all marketing activities including media relations, promotional and advertising materials, website and signage.

·      The cultivation of individual donors as well as corporate, foundation and government funders including donor prospect research, writing grant proposals and sponsorship solicitation.

·      Oversight responsiblity for fundraising activities including events, annual appeals, program advertising, and appeals for other specific needs.

·      Providing updates on development activities to the Board of Directors on a regular basis.  

·      Maintaining written procedures, timelines and databases as appropriate.

·      Acting as a spokesperson for the organization and attending meetings related to theater management and on-going development functions.

·      Responsibility for the theater’s written communications, including donor acknowledgement, and on-going correspondence related to theater management and development functions.

TWN offers a competitive compensation package that is commensurate with experience.  TWN is an equal opportunity employer.

Please email resume and cover letter to  No calls please.